Privacy Policy 

This website belongs to Concave (collectively “Concave Summit”, “Concave Effect”, “Concave Coalition”, “Concave NextGen”, “Concave Catalyst”, “We”, “Us”, ] - you can find our full details below. 

This privacy policy explains how we use personal information we collect via this site, Concave’s Social Media Platforms (collectively referred to representations on the following social platforms: Linkedin ; Concave Effect's Instagram; Concave Coalition's Instagram; Concave Catalyst's Instagram and Concave Next Gen's Instagram; YouTube and what cookies we use.

1. What kind of information do we collect?

If you register or sign up for events, newsletters or publications on the site and Concave’s Social Media Platforms, we may ask you for personal information such as your name, email address and other contact details. We may also ask you for feedback about Us or to complete surveys. We may record your activity and preferences when visiting the sites (see "Cookies", below). If you post content or communicate via the site and Concave’s social media platforms, we may also store and monitor your content and communications.

2. What do we do with information we collect and what is our legal basis? 

Third party processors: As is indicated below, we may use third party platforms and processors to deliver newsletters, process applications, event registrations, process payments, and process surveys. In using these third parties we are pursuing our legitimate interest to use third party technology to achieve greater efficiency within our organisation. To balance our interests against yours, we have taken steps to ensure these third parties maintain appropriate technical and organisational measures to keep your personal information secure.

Sign-up details: If you sign-up for us to send you newsletters, publications and other information about Us, our partners and activities (see ‘Marketing’ section below), we will use your personal information to send these to you.  Our legal basis for doing this is your consent.  You have the right to withdraw this consent at any time, as explained in the ‘Marketing’ section below.

Events: If you register to attend one of our events we will use your personal information to process your application to attend the event, take payment, if any, for our administration and management of the event and to send you any updates or information regarding the event. Our legal basis for doing so is to fulfil the agreement with you for your attendance.   

If you buy a ticket for an event, we will use third party payment processing organisations to take your payment. These organisations will be the data controller of your information for the purpose of processing those transactions, and may involve your information being processed outside of the European Economic Area ("EEA"). Please read the terms and conditions before completing your payment. 

We usually use Eventbrite, LinkedIn and Facebook to obtain attendees for our events, and through other third-party platforms that We have officially agreed to advertise or publish our events. By registering for our events, you acknowledge and agree that you are also bound by Eventbrite’s Privacy Policy, LinkedIn’s User Agreement and Policies and Facebook’s Terms and Policies. 

Feedback and surveys: If you agree to give us feedback or complete a survey, we will use the information to improve our work and activities. We usually use Mailchimp, TypeForm and Google Form to process surveys, and they only process your information on our instructions. Therefore, you acknowledge and agree that by engaging with Concave events and activities, you are also bound by Mailchimp’s Legal Policies. Typeform’s terms, conditions and policies, and Google Form’s Privacy Policy.

For all kinds of information collected: Please make sure that any personal details you provide are accurate and up to date, and let us know about any changes. Please get consent first before giving us anyone else’s information.

3. How to unsubscribe

If you no longer want to receive communications from us, please click the unsubscribe link on any email from us or, where available, change the preferences on your account.

4. How long will we keep your information for? 

General principle: We will only keep any personal information that you provide to us for as long as is necessary to fulfil the purpose for which you gave us the information and we will securely delete information when it is no longer needed for that purpose, as explained in more detail below.

Events: If you attend one of our events, we will use your information for the purpose of the event, and will only contact you for any other purpose if you have said we can. We will retain your personal information collected for the purpose of the event and business development to help us understand our audience and reach, and to improve future events. 

If you buy a ticket for one of our events, we will also keep your information in order to tell you about future similar events. If you do not wish us to contact you about future events please let us know by writing or emailing us at the contact details below.    

Consent: We keep records of consent, and any withdrawal of consent, on our files for as long as your personal information is being used in line with that consent and for a period of 6 years after the consent is withdrawn (unless otherwise requested by you).

5. Marketing

If you sign up to our mailing list we will use your details to keep you informed about the latest news, blogs, publications and event details, and may request feedback.

We use third party providers, such as Mailchimp to deliver our e-newsletters.  We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our e-newsletter. If you want to know more about how your information will be stored and processed. For more information, view Mailchimp’s Legal Policies. If we use any other providers we will let you know when you subscribe. 

[Web design]

This website is designed on Squarespace. Read Squarespace Terms of Service for more information on their usage and privacy policies.

If you no longer want to receive marketing communications from us, you can unsubscribe from our mailing list at any time by please clicking the unsubscribe link at the bottom of our emails or by emailing hello@concavesummit.com detailing your name and email address. 

6. Who else has access to your information?

We may share your information with our partners and with companies who help us to operate this site and to organise events and other activities. Our legal basis for doing this is to pursue our legitimate interest of being able to  operate and administer the event or activity. Some of these organisations may process your information in countries outside the European Economic Area (EEA), such as the United States, where data protection laws are not the same as in the EEA. If you don’t want us to transfer your information in this way, please don’t access and use our websites.

We may disclose your personal information if required by law, or to protect or defend ourselves or others against illegal or harmful activities, or as part of a reorganisation or restructuring.

5. Cookies

This site contains cookies. Cookies are small text files that are placed on your computer by websites you visit. They are widely used to make websites work, or work more efficiently, as well as to provide information to site owners. Most web browsers allow some control of most cookies through browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.aboutcookies.org or www.allaboutcookies.org.

This site uses cookies that are strictly necessary to enable you to move around the site or to provide certain basic features, such as logging into secure areas.

The site also uses performance cookies which collect information about how you use the site, such as how you are referred to it and how long you stay on certain pages. This information is aggregated and therefore anonymous and is only used to improve the performance of the site. Some of these performance cookies are Google Analytics web cookies. To opt out of being tracked by Google Analytics across all websites visit http://tools.google.com/dlpage/gaoptout.


6. Security 

We take steps to protect your personal information and follow procedures designed to minimise unauthorised access or disclosure of your information. However, we can’t guarantee to eliminate all risk of misuse. If you have a password for an account on this site, please keep this safe and don’t share it with anyone else. You are responsible for all activity on your account and must contact us immediately if you are aware of any unauthorised use of your password or other security breach.

7. Contacting us

You are legally entitled to know what personal information we hold about you and how that information is processed, which includes the right to:

  • know what information we hold about you

  • ask us to correct any mistakes in your information which we hold

  • ask us to deleted your personal information

  • ask us to stop using your personal information or restrict how we can use it, for example if you feel it is inaccurate or no longer needs to be used by Us

  • to object to us using of your personal information

  • to object to any automated decision making that we may do using your personal information  

If you would like to know what information we hold about you, please write to hello@concavesummit.com

We will ask you for proof of identity and may charge a £10 fee.

You can also write to the same address if you have a complaint about this policy. 

If you are unhappy with how any data rights request or complaint has dealt with you have the right to complain to the Information Commissioner at Wycliff House, Water Lane, Wilmslow, Cheshire SK9 5AF or the following link .https://ico.org.uk/concerns or helpline: 0303 123 1113.   

[Company details – Lenscape Limited] registered in England and Wales with company number 12114682

Registered office: 12 Bristol Mews, W9 2JF London

8. Changes to the privacy policy

We may change this privacy policy from time to time.  We will notify you of any changes that relate to information we already hold about you, where practicable. You should check this policy occasionally to ensure you are aware of the most recent version that will apply each time you access this website.